Last updated: April 2022
This Site and its Services have been developed for use by Hosts for Humanity, its customers and individuals seeking employment with Hosts for Humanity. Hosts for Humanity will not knowingly collect, maintain, disclose or otherwise process Personally Identifiable Information of any individual who is under the age of 13. If you are under the age of 13, please do not provide us with any such information about yourself. If it comes to our attention that we have collected such information, we will delete it as soon as we discover it.
I. Information We Collect
We have access to the categories of information about you and your use of our Services that are set forth below. Only some of this information identifies you directly, but some information that does not identify you directly could nevertheless be used and, if combined with other information, might be capable of identifying you.
Information That You Provide
Hosts for Humanity collects two types of information about you when you visit our sites: We collect “Personally Identifiable Information,” which is information that could be used to identify or contact you and includes data such as your name, address, telephone number, and e-mail address information. There may be many other kinds of Personally Identifiable Information as well (including, by way of example only, your name, address, telephone number, e-mail address and information necessary for your account such as your credit card or checking account information, if applicable). We also collect non-personal, aggregate information (such as information regarding the pages on our sites that you have visited and your IP address). Hosts for Humanity is not currently intending to provide Services to individuals in the EU, and therefore will not knowingly accept personal data from individuals in the EU. If you are an individual in the EU, please do not provide us with Personally Identifiable Information.
Correspondence with Hosts for Humanity. You may report problems with the Site by e-mailing us at firstname.lastname@example.org. Please take note: if you send us e-mail, we will have your e-mail address as well as all other information that you include in your e-mail to us. Any feedback you submit to us will become our property, and we can and may use such feedback for business purposes, or to contact you for further information.
Information That Is Routinely Collected By Our Site Technology
General Use. Whenever you use our Site, we collect information, which your Web browser automatically sends whenever you visit a Web site on the Internet. Our servers automatically record this information, which may include your Web request, Internet Protocol (“IP”) address, browser type, browser language, the date and time of your request, and one or more “cookies” that may uniquely identify your browser (see definition of “cookies” below).
Cookies. We collect information about your use of our Site through cookies and similar technology. A "cookie" is a unique numeric code that we transfer to your computer so that we can keep track of your interests and preferences and recognize you as a return visitor to our Site. Cookie technology allows us to collect and review data that is not Personally Identifiable Information, reflects your activities on the Site, including the pages you view, and whether you are a return visitor to our site. Our cookies do not collect or keep your name or other Personally Identifiable Information. We use the information collected by cookies for general statistical purposes.
Web Beacons. Web beacons are graphic image files embedded in a web page or e-mail that send information from your browser back to the beacon’s originating server. The information collected by web beacons allows a web site to statistically monitor how many people are using the site. A third-party service provider used by Hosts for Humanity places web beacons on this Site to track a user’s activity on this Site or across sites, or to let Us know if a user has opened an e-mail that we sent. The information collected by the web beacons is not personally identifiable.
Referrers. Hosts for Humanity may also collect information through "referrers," IP addresses and various environmental variables. A "referrer" is information the web browser passes along to the Hosts for Humanity web server that references the URL from which you came. An "IP address" is a number used by computers on a network to identify your computer so that data can be transmitted to you. "Environmental variables" may include, among other things, the domain from which you access the Internet, the date and time of day that you accessed our web site, the type of web browser and operating system or platform used, the Internet address of the web site you left to visit Hosts for Humanity, the pages you visit while at our web site, and the Internet address of the web site you then visit. We may collect all of this information to allow us to detect broad demographic trends, to provide information tailored to your interests, or to enhance your experience on the Hosts for Humanity web sites.
II. How We Use and Disclose Your Information
We use information about your activities and use of our Services (compiled and obtained as described above) to monitor user traffic patterns, analyze what our users prefer so that we can improve our Services, our Site and potentially provide you with information that may be of interest to you.
Sharing Your Personally Identifiable Information With Third Parties. Unless you are under the age of 13 or an individual in the EU, we share your Personally Identifiable Information with third parties necessary for assisting us with conducting our business, including our Internet web site hosting company; and third parties that assist with our services. These parties only use the information they obtain from our web sites for the purpose of providing services to Hosts for Humanity. Further, Hosts for Humanity reserves the right to disclose your Personally Identifiable Information as well as non-personal information if Hosts for Humanity reasonably believes it is required to do so by law, to protect itself or to protect the rights of another user; to reduce risk of credit or other kind of fraud; or to comply with a court order.
If you do not want Hosts for Humanity to share your information with the third parties noted above, please do not submit your Personally Identifiable Information to Hosts for Humanity. If you are under the age of 13 or an individual in the EU, please do not provide us with any personally identifiable information.
Use of Non-Identifying or De-identified Data: As a part of our mission, Hosts for Humanity and our partners are committed to improving the experience of patients and caregivers who must travel for healthcare. Certain non-identifiable information that we receive from you is helpful in the analysis of relevant and specific topics directly related to the issues and challenges facing patients and caregivers who travel to receive healthcare services and support. To that end, Hosts for Humanity provides non-identifying data to designated research partners. This includes non-identifying data from individual members, aggregate or statistically analyzed data from more than one member, and member survey results and analyses. Hosts for Humanity may also de-identify certain data it receives from you. Once all identifying data has been removed, the de-identified data may be used for scientific, academic, or other research. Hosts for Humanity’s partners receiving such de-identified data are contractually prohibited from re-identifying such data. Hosts for Humanity Members have the right to a complete download of their data. Identifying data is never provided to any Hosts for Humanity partners unless prior written consent has been received from the Member. No identifying or non-identifying data will be sold to third parties.
III. Links to Other Sites; Advertisements
This web site may contain links to other sites. Additionally, third parties may, from time to time, link to the Hosts for Humanity web site. PLEASE BE AWARE THAT WE ARE NOT RESPONSIBLE FOR THE CONTENT OR PRACTICES OF ANY OTHER SITES. We encourage our users to read the privacy statements of each and every web site that they visit. This privacy statement applies solely to the Hosts for Humanity web site located at https://hostsforhumanity.org/privacy-notice
IV. Your Privacy Choices
When you use this Site, you have the following choices about the information you provide.
Accept/Reject Cookies. Your browser software can be set to reject all cookies, but if you reject our cookies, certain functions and conveniences of our Site may not work properly. Cookies and similar technologies are how we ensure that we can promptly retrieve and deliver information to you when you use our Site.
Access, Correct, Update, or Delete* Personally Identifiable Information. You may access, correct or update Personally Identifiable Information that you have provided to our Site at any time and may correct any inaccuracies by sending an email to email@example.com, or logging into your Hosts for Humanity account and making the updates yourself. Where required by applicable law, we will notify you if we cannot accommodate such requests to correct, update or delete information, and provide an explanation as to why we cannot do so.
*Deletion Policy. All information that you provide via our Site and/or our Services is stored in servers that are operated and maintained by us and/or our Contractors. Upon receiving your request (by e-mailing us at firstname.lastname@example.org) we will delete the Personally Identifiable Information stored in the databases that we actively use if and when that information is no longer needed for any business or legal purpose. In addition, after receiving your request for removal, we will use commercially reasonable efforts to remove your Personally Identifiable Information and not disclose any Personally Identifiable Information about you, except as required by law.
Communicate with Us by E-mail. You may communicate with us via e-mail at email@example.com if you have questions about the Services of this Site, but please be aware of the limits on the confidentiality of e-mail communications. While we will not disclose Personally Identifiable Information that we receive in e-mail unless such disclosure is necessary to respond to your request or inquiry, or is otherwise permitted as described above, all e-mail transmissions are vulnerable to unauthorized interception. In addition, we remind you that e-mail sent or received through an employer's computer or computer system is not confidential and may be the legal property of your employer.
V. Our Security Measures We want your personal information to remain as secure as reasonably possible. Servers are only accessible using our formatted protocol and dedicated ports. Various security policies are in place to prevent brute force login-attempts. In addition, we employ Linode’s DDOS protection. Firewall rules and policies block traffic, except for that which is explicitly and intentionally permitted, and includes multiple publicly available firewall blacklists. We run appropriate scans and test all of our services configuration settings to ensure they are working properly. We also apply security releases/patches and other updates as they are released.